Miscellaneous Billing

Miscellaneous one-time charges can be billed to a contract by using the Miscellaneous Billing function in ASPIRE. 

1. Select the Finance Company. 
2. Enter in a Contract # or Account #. 
3. Review the invoice header information for accuracy. 

1. The invoice lead days and invoice code will auto populate based on the contract or customer chosen.
2. The due date and invoice date will populate with today’s date.
3. Fill in remaining information as needed.

4. Click Add invoice Detail to create another row.
5. Enter in the line item amount. 
6. Select the Transaction Code. 

1. This will drive the journal entries upon posting (if accrual basis) and at posting (if cash basis).

7. Add invoice description if needed.
8. The ADC code, delinquency code, and tax location will auto populate based on the contract or customer chosen. Edit information as necessary.
9. You can change the tax information by clicking on the tax exception button.
10. You are also able to add comments as needed. 
11. Bill to location and Remit to location will auto populate based on the contract or customer chosen.
12. If the invoice should go through EFT File Generation, fill out EFT parameters below.
13. Click the Save/Add New icon to add additional invoices to this batch. 
14. Click the Posting icon to post the batch. 

1. If accrual basis transaction code is used, you will receive a journal entry.
2. If cash basis transaction code is used, there will not be a journal entry.