Cash Management / Payments
Suggested Procedures for Security Deposits
Please see attachment for more information. This document provides suggestions for configuring, recording, tracking and refunding security deposits. It includes alternate and optional steps for a variety of reporting needs. Topics included Security ...
Lockbox Setup and Processing
See attached document for complete steps. The attached document outlines the process of setting up a lockbox file format, lockbox processing, and processing through JobStream.
Using EFT Begin and End Dates in JobStream
The attached document is a pdf version of this article. Introduced in v5.20.57 under ADO 40865 This item provides the ability to process EFT File Generation through JobStream using the same file generation parameters that are available when ...
EFT Bank and Company Setup
See attached document for details. Please see the attached guide for specifications on the EFT Bank setup in ASPIRE (Administration > Cash Management > EFT Bank)
Flow Chart of Payment/Invoice Tables in SQL Database
Courtesy of Dan Dawson, attached is a useful flow chart when understanding how SQL manages payment/invoice data in the database.
Electronic Funds Transfer Module Training
Please see the attachments for detailed information, recording available from within the Vimeo weblink 3 Attachments available + a link for the Recorded Training: 1. EFT Bank and EFT Company setup screen definitions, available to assist with ...
EFT Management Video
See linked video for complete information. The linked video explains how to manage or change a contract EFT schedule. Click here for an 8 minute video.
Automated Direct Debit Amendment & Cancellation Service (ADDACS)
See the attached document for details regarding ADDACS processing in ASPIRE. This document references processes outlined in the Automated Direct Debit Instruction Service (AUDDIS) documentation. Please refer to this document for additional context ...
Automated Direct Debit Instruction Service (AUDDIS)
See attached document for details. Direct Debit is one of the most widely used and accepted payment methods in the UK. Direct Debit is the UK equivalent to ACH processing.
Automatic Cash Application Window
In the configuration of the Cash Application Method there is a field called Automatic Cash Application Window. The value in this field can be used to limit automatic application of funds to future dated invoices. If I am posting cash on 11/8 and the ...
ASPIRE Cash Application Method Definitions
Overview Cash Application Methods (a.k.a. Cash Application Codes) provide the ability to setup the way and the order to apply cash. There are four predefined Application Methods available in ASPIRE, each can be set up to determine in what order cash ...
NACHA File Format and NACHA Rules
See attached documents for complete details. The attached documents cover all aspects of the NACHA file format and 2010 NACHA Operating Rules.
Cash Management – Payment Batch Posting
See attached document for complete details. The Cash Management screen allows payments to be applied to open customer invoices. Invoices can be found by searching based primarily on Customer, Contract, Amount or Invoice. Attached Document Table of ...
Importing Lockbox Thru Job Stream
Administration menu > JobStream Add a Job and Task to import the Lockbox Input file: This is a Folder on the server where you can drop a file, or FTP a file The name of the file does not matter Auto Post Cash Batch: if unchecked it will create a ...
Cash Application Methods
Balance Forward This selection finds the oldest eligible invoice and automatically applies the cash received in the order of the eligible items set in the Cash Application Priorities; then the next oldest etc. For example, if priority post is set to: ...
Create an ACH Return FIle for Testing
ACH/NACHA return files are produced by the bank to notify the finance company that a payment(s) within a previous ACH file has been rejected. The most common reason for a payment to be rejected is due to insufficient funds (aka NSF). When a return ...